The New Electronic File Upload Tool

Instructions for Securely Uploading Documents


New MDCAPS Feature ! Students may now submit documentation to the Office of Student Financial Assistance (OSFA) as required for certain state grant/scholarship programs, online through their Maryland College Aid Processing System (MDCAPS) account.


How do I upload my documents in MDCAPS?

1.    Log in using your MDCAPS username and password.

2.    On the homepage click “Electronic File Upload”.

3.    Select the “Academic Year” for which you are uploading document(s) for.

4.    Select the “Document Type” you are uploading as it appears in the drop down menu.

5.    Click “Choose File” to select the file(s) you want to upload from your computer.

6.    Click “Submit”.

a.    If you are uploading more than one file repeat steps 3-6.

7.    Once you have uploaded your file(s) the type of document(s) you uploaded will display at the bottom of the page.

8.    Click “View Application Status” at the top of the “Electronic File Upload” page in MDCAPS to view the “Status” of each document you successfully uploaded.

a.    A status of “Submitted” means your documents were uploaded successfully.

b.    A status of “Accepted” means MHEC has reviewed your document and the documentation is acceptable.

c.    A status of “Rejected” means MHEC has reviewed your document and the information you provided is incomplete. You will receive a notification from our office informing you why the document is incomplete.


            Documents uploaded through MDCAPS are secure.

Important information:

·        All files must be in PDF, jpg, png, doc, or docx format.

Please note: After uploading your file(s) you will see a document status of “Submitted”. Once MHEC has reviewed your file(s) the document status will change from “Submitted” to “Accepted” or “Rejected” on the Check Application Status page in MDCAPS. Please allow up to 14 business days for your file(s) to be updated to “Accepted” or “Rejected”.


Important Guidelines for Submitting Documents

To ensure that documents are processed properly, prior to submitting your documents, follow these steps:

·        Verify that all documents are clear, legible and complete.

·        Verify that each paper submitted contains your MHEC ID number.

·        If you submit an unofficial transcript, the transcript must include your full name and name of the high school or institution.

·        Please be aware that the Office of Student Financial Assistance does not return submitted documentation.

Click here to be redirected to your MDCAPS account to begin uploading.